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Letter format for Release of Gratuity Fund [Here briefly focus on sample request letter application for release of gratuity fund and other allowances after the retirement or resignation from your job. You can modify this format as your requirement.] Date The manager, Institution name Institute Address Sub: Letter for Release of Gratuity Fund Respected sir, I am writing this letter to inform you that I have applied for my gratuity fund release as I am retired now and my living is depending upon this. (show your actual problem and situation).

I have completed all the official work and submitted a copy in your admin department. I request you to process my application as soon as possible as my family is depending on this.

I have written this letter with all hopes to get a positive reply to my request. I shall be really thankful. Name Previous job position Contact no. And signature Another format, Date The HR Department, Institution name Institute Address Sub: Request for Release of Gratuity Fund Sir, I would like to state that, I, (name), (Job designation) of (Institute and department name), is on the verge of my retirement from my service that will be effective from (last date of work). In accordance to the rules, I have applied for my pension and gratuity well in advance. I would be glad if have the payment of Provident Fund accumulation done at the earliest. I hereby request you to do the needful so that I could get my final payment accumulation at the right time.

Sep 28, 2012  Subsequent to Formal request which might be verbal or email or letter with acknowledgment or without acknowledgment, you may submit the FormI to good office of your appointing authority and Controlling Authority of Gratuity which may be ALC in your case under proper acknowledgment from both, with a covering letter and mention that the reply be. Request letters are unsolicited letters, so that very fact should make you use a very polite and courteous tone. Start the letter with a statement of why you are writing the letter in the first place and then make the request.

Thanking you, Yours faithfully, Name Previous job position Contact no. And signature.

Paper size: A4 Font size: 12 Layout: Semi-blocked, blocked or fully blocked The letter has to begin with the sender’s Name and address at the left hand corner of the page with 1' margin. This has to be followed by the date (E.g. 26 July 1992 or July, 26 1992) also at the extreme left. The Name, Designation, Company and the Address of the receiver are to be written next, all at the left corners with proper salutation. Begin the letter with Dear Mr/Ms/Mrs. The first paragraph has to introduce yourself and your purpose in brief to the receiver.

The second paragraph has to talk about the actual request to be asked to the receiver. The final paragraph has to reiterate the purpose of the request and closing has to be done with thanking the reader. The complimentary close has to be “Sincerely', “Respectfully yours',. The letter has to end with proper signature. The enclosures, if any have to be mentioned at the end of the entire letter. The letter has to have single spacing throughout.